Terms & Conditions

Last update: 04/2023

REGISTRATION CONFIRMATION AND PAYMENT METHOD

Upon submission of your completed online registration form, you are considered ‘registered’ (pending payment, where applicable). Please note that by submitting your registration, you agree to these Terms without modification and you enter into a binding contract with us when you purchase a ticket to or register for the Event (including if the Event is free of charge).

Leaseurope / Eurofinas will be checking the registrations made and has the right to modify the membership / non member package in case confusion occurred. We will re-sent the pro forma invoice with the correct amount in this case.

When the payment is complete, we will send you an e-mail confirming your registration, together with the final invoice and ticket with QR code. The QR code will be scanned at the registration desk upon arrival to the event. Please allow us a few days to match your payment and finalise the invoice.

If you have requests, do not hesitate to contact Julie Debruyne by email at: j.debruyne@leaseurope.org.

DISCOUNT COUPONS

Full / Associate Members of Leaseurope and Eurofinas benefit from a reduced fee. Find below the conditions to benefit from the discount :

1. you are a Leaseurope member association (Who are Leaseurope Members?)
2. you are a Leaseurope associate member (Who are Leaseurope Associates?)
3. you are part of a leasing or automotive rental company located in countries of which the national leasing association is a member of Leaseurope

1. you are a Eurofinas member association (Who are Eurofinas Members?)
2. you are a Eurofinas associate member (Who are Eurofinas Associates?)
3. you are part of a consumer credit company located in countries of which the national consumer credit association is a member of Eurofinas

If your association or company matches with one of the conditions above, you can use the discount code : AC23MEMBER to benefit from a 34% discount.

If you have additional questions, please contact Julie Debruyne by email at: j.debruyne@leaseurope.org.

CANCELLATION POLICY

by the hosting organisation

Leaseurope / Eurofinas, the hosting organisations may at any time, with or without giving notice, in its absolute discretion and without giving any reason, cancel your registration and/or cancel or postpone the Event, whether physical or virtual, change its venue or any of the other published particulars, or withdraw any invitation to attend. In case of cancellation of your registration by the Hosting Organisation and/or cancellation of the Event by the Hosting Organisation, the paid Event fees (if any) will be reimbursed to you in due time subject however to the provisions of section 11. We will carry out such reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise. In case of postponement of the Event, the paid Event fees (if any) will not be refunded by the Hosting Organisation. Should the Event be postponed or cancelled, we are not responsible nor liable for any costs and/or expenses you may incur due to the postponement and/or cancellation of the Event.

by the delegate

If the Event is free of charge, we kindly ask you to inform the Leaseurope / Eurofinas Secretariat should you suddenly not be able to participate and will be replaced.

If the Event requires payment of fees, we request a written cancellation. Written cancellations received prior to 15 September 2023, 10% of the registration fee(s) will be due. For cancellations received after 14 September 2023 the full registration fee is due/ or will not be eligible for a refund, but substitutions can be made at any time at no extra costs subject to prior written notification.

ACCOMMODATION

You are fully responsible for making your own travel and accommodations arrangements. It is recommended that you check your visa requirements with your local embassy or consulate.

We will not be liable for any travel or accommodation formalities and/or expenses or if you are unable to attend the Event due to a Force Majeure event or any event out of our control. We recommend you to subscribe appropriate insurance against cancellation as well as to have adequate health and accident insurance.

Leaseurope / Eurofinas offers delegates the possibility to benefit from a preferential rate in the Hotel in which the Convention takes place and potential other hotels in the surroundings. Information on the recommended hotel(s) and on how to book your room is available in the Accommodation Section.

JOINING INSTRUCTIONS

Closer to the event, you will also receive an email with practical information on the convention and the programme, including meeting points and activities.

DATA PROTECTION

The Annual Convention is organised by Eurofinas and Leaseurope and we take your privacy and security very seriously.

Eurofinas and Leaseurope, as organisers of the Annual Convention, acts as joint controllers of your data. We collect and use a limited set of data necessary in order for us to process your registration and payment for the Annual Convention, as well as for the functioning of the website.

If you agree, we also want to provide you with information on our other similar events organised by us as well as our industry newsletters.

For further information, please find our full privacy policy here.

OTHERS

Leaseurope & Eurofinas are not liable for non-delivery of services for reasons beyond their control.